7 Ways to Simplify Wedding Planning

7 Ways to Simplify Wedding Planning


With so many moving parts that make up a wedding, it can get complicated, but it doesn’t have to be this way. There are ways to declutter the planning process so you can enjoy it and have less stress. Here are seven ways that will simplify planning your wedding and set you up for success.

WHP_5087-Edit.jpg





Make a Timeline…





When you’re planning a wedding, it’s going to take time. Very few people can throw together an entire traditional wedding quickly, and you’ll want to allow out-of-town guests enough time to make travel plans that don’t break the bank because they are last minute. You also need to give yourself enough time to plan everything without stressing more than you really need to.

WHP_4644.jpg





After you get engaged, create a timeline that works for your existing schedule. You will likely know if you have any travel plans coming up, work engagements, and other activities that could impact the amount of time you can dedicate to wedding tasks. A timeline simplifies your planning experience because you won’t feel pressured to do everything all at once and have sleepless nights putting together centerpieces.

… Then Pick a Date





Once you have a timeline that lets you know how long it will realistically take you to plan your wedding, then pick a date. Unless you're deadest on a particular future date, you can make the wedding date you choose to work for you. It's tempting to solidify a date in your mind first, but it can complicate things if you don’t have enough time to plan accordingly.








All-Inclusive Venues





Did you know some venues will coordinate many of the aspects of your wedding for you? It’s like booking a venue and hiring a wedding planner all at once! All-inclusive venues often can include tables, chairs, catering, and accommodations for you and your guests. This means you can cross off the caterer and rental furniture off your to-do list. If you’re planning a destination wedding, you might even be able to combine your wedding and honeymoon planning if you’re staying on site for your honeymoon.





You’ll likely get a wedding coordinator that you can work one-on-one with during the planning process. They will help you set the timeline for the big day, and may even confirm any other vendors on your behalf to make sure they know what time to arrive.  This way to simplify wedding planning is what can drastically decrease the number of contacts you need to coordinate yourself.

Skip Some Steps





If you downloaded a wedding planning checklist from any site, you might have seen some items that you didn’t think of as part of the planning process and felt overwhelmed to include them. If that’s the case, skip those items. Sure, it might be fun to take dance lessons before your wedding to improve your groove, but it shouldn’t stress you out to include it if your schedule is already packed.





Some other items you can consider excluding are:

Wedding favors for guests

  • Welcome bags and events

  • Programs for the reception

  • Calligrapher for anything

  • Preserving your dress

  • Professional hair and makeup

  • Visiting Bridal Expos








Delegate!





This is where your wedding party can shine and really come through for you. If you’re comfortable, assign some tasks to various members of your party. There’s no reason that you need to be the only person researching and doing everything for your wedding. At the very least, they can offer narrow down options for you on Pinterest because they are supposed to be the people who know you best.





Bridesmaids and groomsmen are great for helping address invitations, planning bachelor/bachelorette parties, putting together centerpieces, advising on wedding decisions, and possibly picking up some items if it doesn’t impose too much. If someone in your wedding party is tech savvy, they might even help put together your wedding website or design things like place cards, programs, and save the dates.





Dedicated Email





This tip is guaranteed to help with simplifying correspondences when it comes to wedding planning but might seem counterintuitive. Before you start anything, create a dedicated email address specifically for wedding things. This is the email you’ll give to vendors and use to register anything wedding related.





Having a separate email account dedicated to wedding planning will help make sure no critical emails get lost. You’ll be able to manage any deadlines from vendors easier and not have to sift through a full inbox to find one email. Everything will be in one place, and you can sync it to your phone, so you have everything on the go.








Get Advice Sparingly





This is your wedding day! You will be inundated with people giving you advice for what they did or what they think you should do, and you do not have to listen to any of them. You are free to make the decisions you want to make your vision become a reality.





It is a good idea to limit who you ask for help when it comes to decision making. Your future spouse, bridal party, and parents are good options to use as a sounding board rather than polling everyone you know. So many opinions can become overwhelming, so if you need them, get them from those who matter most to you.






Coastal Virginia Bride: The Cavalier | Will Hawkins Photography

Recently we had a chance to collaborate with Misty Saves the Day to do a styled shoot for Coastal Virginia Bride. The historic Cavalier in Virginia Beach was the backdrop for this shoot, with a not so formal dress. Here are a few of my favorites as well as the magazine article.

Venue | The Cavalier

Coordination & Styling | Misty Saves the Day

Attire | Studio I Do

Hair and Makeup | Darling and Dapper

Floral | Fluttering Flowers

Stationary | Ceindy Doodles

Cake | Whipped Up by Mimi

Rentals | Mad Hatter Vintage Rentals

Jewelry | Either Ore Jewelers

Virginia Photography | Will Hawkins

Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride
Will Hawkins Photography The Cavalier Hotel Virginia Beach Photographer Coastal Virginia Bride

2018: A Year In Review | 27 Years & 82 Days

There was once a time in my life when I prayed to be where I’m at now. The older I get the more I see, life is about the journey and not the destination. Life comes with a lot of ups and downs and I saw my fair share of both this year. 2018 has been an up and down rollercoaster ride and through all the twist and turns i’m still here able to write my last blog of the year.

This year has been nothing short of phenomenal, professionally. Personally i’ve dealt with a lot. I’ve lost two people i’ve cared about deeply my entire life. I didn’t know how strong I was until I had no other choice. I had to pick myself up and be the calm in a storm for my clients, while dealing with my own storms internally.

I really can’t thank each and everyone of my clients enough for allowing my team and I to be apart of your day. I sincerely thank you all. All the smiles, the tears, and the laughs, thank you for allowing me to document it. It means the world to me.

Keep your Family and Loved ones close. Happy New Year

-Will

The Passion Project | January 2018

The Passion Project | January 2018

Charm+Ty’s Engagement Session | February 2018

Charm+Ty’s Engagement Session | February 2018

Joanna’s Bridal Portrait’s | March 2018

Joanna’s Bridal Portrait’s | March 2018

Natasha+Dennis | March 2018

Natasha+Dennis | March 2018

Dianna+Anthony | April 2018

Dianna+Anthony | April 2018

Joanna+Andrew | April 2018

Joanna+Andrew | April 2018

Beth+John | May 2018

Beth+John | May 2018

May 2018

May 2018

Jamie+Scott | May 2018

Jamie+Scott | May 2018

Rebecca+Gian | May 2018

Rebecca+Gian | May 2018

Sarah+David | June 2018

Sarah+David | June 2018

It rained in the middle of Sarah+David’s Ceremony. Luckily we had umbrellas.

It rained in the middle of Sarah+David’s Ceremony. Luckily we had umbrellas.

Megan+Ryan | June 2018

Megan+Ryan | June 2018

Family Portraits. Easy.

Family Portraits. Easy.

Akeylah+Gelani | June 2018

Akeylah+Gelani | June 2018

Natural Laughter is the best.

Natural Laughter is the best.

Kaitlyn+Matt | June 2018

Kaitlyn+Matt | June 2018

Will Hawkins Photography Virginia Beach Wedding Photographer Virginia Beach Wedding Photography Virginia Wedding Photographer Virginia Photographer
Mindy+Alex | June 2018

Mindy+Alex | June 2018

Desiree+Vaughn | July 2018

Desiree+Vaughn | July 2018

Amanda+Marcia | July 2018

Amanda+Marcia | July 2018

Joya+Victor | August 2018

Joya+Victor | August 2018

Mikia+Conrad | August 2018

Mikia+Conrad | August 2018

Jenna+Jinesh | August 2018

Jenna+Jinesh | August 2018

Getting Families together Pre-Ceremony in the summer heat. No problem.

Getting Families together Pre-Ceremony in the summer heat. No problem.

Chloe+Dave | September 2018

Chloe+Dave | September 2018

Toree+Joe’s Engagement Session | September 2018

Toree+Joe’s Engagement Session | September 2018

September 2018

September 2018

Jenni+Chester | September 2018

Jenni+Chester | September 2018

Stacey+Bobby | September 2018

Stacey+Bobby | September 2018

Charm+Ty | September 2018

Charm+Ty | September 2018

Hillary+Ishmael | October 2018

Hillary+Ishmael | October 2018

Kai+Dan | October 2018

Kai+Dan | October 2018

Jessica+Javonte | October 2018

Jessica+Javonte | October 2018

Will Hawkins Photography Virginia Beach Wedding Photographer Virginia Beach Wedding Photography Virginia Wedding Photographer Virginia Photographer
Ashly+Andrew | October 2018

Ashly+Andrew | October 2018

Shelby+Claire | October 2018

Shelby+Claire | October 2018

Lanita+Roderick | November 2018

Lanita+Roderick | November 2018

Giulliana+Adam’s Engagement Session | November 2018

Giulliana+Adam’s Engagement Session | November 2018

Kearsta+Mark’s Engagement Session | December 2018

Kearsta+Mark’s Engagement Session | December 2018